Refunds

two students sitting on a bench laughingRefunds of all fees and charges must be in accordance with the following provisions except where previously stated. For refund policies, please refer to Vol State Policy IV:07:09 Refunds/Fee Adjustments. Refunding policy is established by the Tennessee Board of Regents.

Refund Calculation

2017-2018 Information

Volunteer State Community College will grant tuition and fee credits for students who make adjustments to their class schedules or withdraw during specific times in a semester. Students who drop classes or withdraw from the college prior to the first official day of class for the courses part-of term will receive a 100% credit on their tuition and fees. Once a semester has begun, students will be responsible for a portion of their tuition and fees for all dropped classes. Refunds for dropped courses are processed beginning 3 weeks after classes begin. Refunds are processed to the student in the form of a check or direct deposit.

After the term begins on January 16th, if you are dropping a class and adding a different class, the drop and the add must be processed on the same day in order to exchange the fees from the dropped class for the added class. The exception is TN eCampus (formerly RODP) courses. TN eCampus courses are charged at a different per hour rate and are charged separately from Vol State courses. TN eCampus (formerly RODP) courses cannot be evenly exchanged with Vol State courses.

If you are enrolled in only one class and want to drop it and add another, you must add first.

Fee adjustments will be based on courses dropped. Students who register and then drop hours or withdraw completely during a fee adjustment period will be assessed a prorated fee for dropped hours. For example, fees for a student registered for 15 hours that drops to 9 hours during the 75% refund period will be re-calculated for 9 hours at the full rate per hour and 6 hours at 25% of the rate per hour. The difference between the re-calculated fees and the original tuition would be the refund to the student.

Fees are adjusted based on the date the drop/withdrawal is processed through the My Volstate Portal, or the date the drop/withdrawal is prepared by the Records & Registration Office. Please refer to the chart below for refund dates.

Fee payment deadlines

If you register/add classes
           Spring 2018
Fees are due by
Before January 8th January 8th
On or After January 8th At time of Registration
If you register/add classes
    Fall 2017
Fees are due by
Before August 17th August 17th
On or After August 17th At time of Registration
If you register/add classes
         Summer 2017
Fees are due by
Before May 19th May 19th
On or After May 19th At time of Registration

**The Deferred Payment Plan is not offered for Maymester or Summer term.

REMEMBER – If fees are not paid by the due date, you will be dropped from your classes and you will have to re-register.

Refund Dates

NOTE: The dates listed below for each part of term represent the LAST date to drop a class and receive the percentage refund specified in that column.

Spring 2018

Session
100%
75%
25%
Full Term January 15, 2018 January 29, 2018 February 10, 2018
TN eCampus (RODP) January 15, 2018 January 29, 2018 February 11, 2018
1st 5 Week January 15, 2018 January 20, 2018 January 24, 2018
1st 7 Week January 15, 2018 January 22, 2018 January 27, 2018
10 Week February 19, 2018 February 28, 2018 March 9, 2018
2nd 5 Week February 19, 2018 February 24, 2018 February 28, 2018
2nd 7 Week March 11, 2018 March 18, 2018 March 23, 2018
3rd 5 Week March 26, 2018 March 31, 2018 April 4, 2018
TN eCampus (RODP) 1st 7 Week January 15, 2018 January 20, 2018 January 28, 2018
TN eCampus (RODP)2nd 7 week March 11, 2018 March 15, 2018 March 24, 2018

Fall 2017

Session 100% 75% 25%
Full Term August 27, 2017 September 10, 2017 September 22, 2017
TN eCampus (RODP) August 27, 2017 September 10, 2017 September 23, 2017
1st 5 Week August 27, 2017 September 1, 2017 September 5, 2017
1st 7 Week August 27, 2017 September 3, 2017 September 8, 2017
10 Week October 2, 2017 October 11, 2017 October 20, 2017
2nd 5 Week

October 2, 2017

October 7, 2017 October 11, 2017
2nd 7 Week

October 17, 2017

October 24, 2017 October 29, 2017
3rd 5 Week

November 6, 2017

November 11, 2017 November 15, 2017
TN eCampus (RODP) 1st 7 Week August 27, 2017 September 1, 2017 September 8, 2017

TN eCampus (RODP) 2nd 7 Week

October 17, 2017 October 21, 2017

November 1, 2017

** REMEMBER: If fees are not paid by the due date, you will be dropped from your classes and you will have to re-register.

****The online payment system is working:  https://portal.volstate.edu

*****The deferred payment plan is not available for the summer term. For additional information, visit here.

Notice: Volunteer State is not responsible for any errors or omissions of information on this page. Note that some refund/drop/withdrawal last dates may fall on weekends and holidays, and registration changes may only be completed on those days by web. If you need assistance, the last date is the last college working day before the deadline.

The refund percentage will not be applied to the amount of payment, but as a percentage of adjustment of total fees. A refund would only be issued if the adjusted amount of fees is less than the amount paid by the student.

Maintenance Fee Refunds

Refunds are 100% for courses canceled by the institution.

There is no refund or additional fee assessment for adding and dropping (swapping) equal numbers of credit hours for the sessions (parts-of-term) within a term with the exception of TN eCampus (formerly RODP) courses. TN eCampus courses cannot be swapped for VSCC courses, or vice versa without additional fee assessment.

A full refund (100%) is provided on behalf of a student whose death occurs during the term. Any indebtedness should be offset against the refund.

A 100% refund will be provided to students who are compelled by the institution to withdraw when it is determined that through institutional error they were academically ineligible for enrollment or were not properly admitted to enroll for the course(s) being dropped. An appropriate official must certify in writing that this provision is applicable in each case.

The refund percentage is applied to the difference between the per hour rate for the number of credit hours immediately before the drop or withdrawal and the number immediately afterward.

Federal Title IV recipients will be granted refund through 60% of the term when they withdraw from the institution. These refunds will be based on the applicable federal guidelines.

Other exceptions may be requested through the Office of the Vice-President for Student Services.

Out-of-State Tuition Refunds

The refund provision for out-of-state tuition is the same as that for maintenance fees. A 75% refund is made for the same period and a 25% refund is made for the same time period. When 100% of maintenance fees are refunded, then 100% of out-of-state tuition also is refunded. Calculation procedures are the same as those specified for maintenance fees.

Financial Aid Refunds

Vol State Offers the following options for financial aid refunds:

  • Direct Deposit – Have the refund deposited directly into your checking or savings account. Vol State will send the refund file to the bank the same day that it is processed by the Business Office, but it could take up to 2-3 business days to reflect in your account. For information on how to set this up, click here.

  • Check – Students that do not enter direct deposit information will receive a paper check 5-7 days after the refund is processed by the Business Office.